MSC Ops Blog
Swimmer Registration - Filling out forms
The swimmer registration process begins with you, the swimmer, giving your club registrar your email address along with any forms or payments that are required. The club registrar will then create an account for you and activate it. When the account is activated the system sends an email to you at the specified email address containing a link to the registration system. When you open your email and click on that link you will be taken to a page that looks like this:
In the case of masters swimmers the primary contact is the swimmer. Most of the fields are self-explanatory so just go ahead and fill them out. The one non-obvious field is "Primary Contact Province" If you are in British Columbia or Ontario you should select Masters_BC or Masters_ON respectively. In New Brunswick select New Brunswick NOT Masters_NB.
The Step 2 page is contact data for a second contact, this is intended for families with two parents that are registering children, masters swimmers can just click Next.
The Step 3 page sets the user name and password that you will sign on with. You should record these someplace in case you forget them. Note that there is no second field to repeat the password so be very careful as you type it in. When you have entered both fields click Next.
In Step 4 you enter the basic information that is used in swim meets: your name, date of birth, and gender.
How you go about entering this data depends on whether you have been issued a nine-digit id number in the past. If you already have a nine-digit id from a past season then you should have the system retrieve your information. If you are a masters swimmer in Ontario you do not have a nine-digit id and your MSO id will not be used in this process.
If you have a nine-digit id and know what it is you should enter it in the first input box and click the Submit button next to that box. The system will then look up and fill in the rest of your data.
If you have a nine-digit id but don't know what it is you should enter your name, date of birth and gender and click the Submit button underneath the gender. The system will look up and fill in your nine-digit number.
If you do not have a nine-digit id (MSO member or a new swimmer) fill in your name, date of birth and gender and DO NOT click either Submit button.
When entering the date of birth click on the month, type the first letter of the month repeatedly until the desired month is shown, click on the date and type in the day of month, and then click on the year and type in a four-digit year.
If you do a lookup by clicking one of the Submit buttons and it succeeds a Swimmer Details section will appear just below the form, you may have to scroll down to see it:
If the swimmer information is correct click the Select link and the id number will be filled in and the Swimmer Details section will disappear. If the swimmer information is not correct contact your registrar.
If the system fails to find an id it will show a message as shown below, again you may have to scroll down to see it. If you click the Assign link the Swimmer ID field will be set to "TO BE ASSIGNED" and the warning will disappear.
Once the top part of the form has the name, date of birth, gender and either a valid id number or "TO BE ASSIGNED" in it you can proceed to the bottom half of the form.
Fill out these questions and then click the Done button. You will now see the Step 5 screen:
Just click the select button next to the swimmer and then click the "Register Selected Swimmer" button. The final screen will show the swimmer name and a choice of three registration types, click the checkbox next to "Register as a Master Swimmer". When you click it Province and Masters Team input boxes will appear. Select your province (again Masters_BC or Masters_ON for MSABC and MSO members, the name of the province for other provinces - and not Masters_NB for New Brunswick). With the province selected the list of clubs will be displayed and you can click on your club. If your club does not appear in the list it means the club has not yet registered with the province, after making sure it isn't listed with a different name than you expected check with your registrar.
Once you have selected your club just scroll down and click the red button and you should receive a page saying your registration is complete. At that point you can just click the Exit button.